California Force Instructors Association

2025 CALFIA USE OF FORCE CONFERENCE

August 6-8, 2025, Napa Valley College, Napa, CA

California Force Instructors' Association (CALFIA) Privacy Policy

Effective Date: February 25, 2025

The California Force Instructors' Association (CALFIA) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information across our digital platforms, including:

  • www.calfiaconference.org
  • Mobile websites and applications
  • Microsites and other online platforms
  • CALFIA's official social media profiles
  • Any other digital services or properties operated by CALFIA (collectively, the “Sites” or “Services”)

1. Updates to This Privacy Policy

As CALFIA’s services evolve, this Privacy Policy may be updated. We reserve the right to modify it at any time. The most recent update will be indicated by the “Last Updated” date at the top of this page.

2. Information We Collect

A. Personally Identifiable Information (PII)

CALFIA collects Personally Identifiable Information (PII) when you engage with our Sites, including but not limited to:

  • Full name
  • Mailing address
  • Phone number
  • Email address
  • Date of birth
  • Billing and delivery details
  • Payment information (e.g., credit card or financial account details)

This information is collected when you:

  • Apply for membership
  • Register for a CALFIA event or program
  • Purchase CALFIA products or services

B. Non-Personal Data

As you navigate our Sites, we may also collect Non-Personal Data using various technologies, such as:

  • Cookies (small files stored on your device)
  • Web beacons and tags (for analytics tracking)
  • IP address tracking and URL tracking

Examples of Non-Personal Data collected include:

  • Browser type and device information
  • Operating system and internet service provider
  • Website usage analytics (e.g., pages visited, links clicked)
  • Referring/exit pages and timestamps
  • General geographic location

In addition, we may collect aggregated business-related data, such as industry, company size, job function, or seniority level.

3. How We Use and Share Your Information

A. Use of Personally Identifiable Information (PII)

CALFIA may use your PII for the following purposes:

  • Processing memberships, event registrations, and purchases
  • Sending confirmations, reminders, and customer service communications
  • Responding to inquiries and service requests
  • Conducting surveys and improving user experience
  • Publishing membership directories and event registration lists (excluding sensitive financial information)
  • Providing information about products and services that may be of interest to you

B. Membership Directories & Event Registration Lists

CALFIA may publish membership directories and registration lists for events and programs. These Directory Lists do not include sensitive financial information. If you wish to opt out, please contact calfia31@gmail.com.

C. Sharing with Third Parties

CALFIA may share your PII under the following circumstances:

  • To Fulfill Service Requests: Shared with third-party service providers assisting with event registrations, product shipping, or other CALFIA-related services.
  • To Offer Relevant Products & Services: Shared with select companies (excluding email addresses and financial data) to provide special offers that may interest you.
  • As Required by Law: Shared when legally necessary to protect CALFIA, its members, or in compliance with legal obligations.

CALFIA does not sell your personal information.

4. How to Manage Your Information & Preferences

You may:

  • Update your profile or email preferences by contacting calfia31@gmail.com
  • Opt out of mailings from third-party partners while continuing to receive CALFIA communications

5. How We Use and Share Non-Personal Data

We may use Non-Personal Data for the following purposes:

  • Enhancing the functionality and usability of our Sites
  • Conducting analytics and improving our services
  • Delivering advertisements and targeted marketing campaigns

CALFIA may allow third parties to place cookies, tags, or web beacons on our Sites for analytics or targeted advertising purposes.

Opting Out of Targeted Advertising

To disable targeted ads, you can:

6. Media Recording and Usage

By attending our events, you acknowledge and consent to being recorded via photo, video, or audio. These recordings may be used for promotional purposes, including but not limited to, website content, social media, advertisements, and future marketing materials.

If you prefer not to be recorded, please contact us atcalfia31@gmail.combefore the event or notify event staff upon arrival. We will make reasonable efforts to accommodate your request where possible.

7. Children’s Privacy

Our Sites are not intended for children under 13 years of age, and we do not knowingly collect their information.

8. Data Security & Protection

CALFIA implements industry-standard security measures to protect your information from unauthorized access, alteration, or disclosure.

These measures include:

  • Restricted access to sensitive data
  • Confidentiality agreements with employees and third-party partners
  • Secure authentication for restricted sections of the Sites (e.g., requiring user IDs and passwords)

However, while we take significant precautions, no online data transmission is 100% secure. Users should take their own precautions when sharing information online.

9. External Links & Third-Party Sites

Our Sites may contain links to third-party websites. These sites operate under their own privacy policies, which CALFIA does not control. We encourage users to review external privacy policies before providing any personal information.

10. How to Access & Update Your Information

If you are a:

  • Registered user
  • CALFIA member
  • Subscriber to CALFIA publications
  • Purchaser of CALFIA products or services

You may request to review, update, or correct your personal information by contacting us at calfia31@gmail.com.

11. No Guarantee of Security

Despite our best efforts, CALFIA cannot guarantee the absolute security of any information transmitted online. By using our Sites, you acknowledge and accept this risk.

12. Contact Us

For any questions regarding this Privacy Policy, please contact us:

📧 Email: calfia31@gmail.com